Operate March 8 – 17, 2019
Available Perks: T-shirts/SXSW EDU/Interactive/Film/Music/Platinum*
Competition that gives innovative new companies the opportunity to showcase their product or company in front of a panel of professional industry expert judges and a live audience. Volunteers will assist with setup, operations, and breakdown of this event. There will be an in-person training for volunteers on this crew.
ARTIST PARKING OPS
Work in and around the SXSW street closures, March 9-18. Volunteers will assist SXSW permitted participants with loading and unloading in the designated areas, place notices around the downtown area informing the artists, sponsors and the public about street closures and the downtown parking situation.
Hangs and removes all SXSW banners in session rooms and official venues throughout the event. Requires stamina, balance, and the ability to carry 30+ lbs. Volunteers must be age 18+.
COMEDY CREW**Admits attendees into comedy venues, and helps clear the venue after performances. Volunteers must be age 18+.
Stationed at access points around the ACC to ensure registrants
and personnel have the correct credentials for access to areas within the ACC. Personable volunteers are a good fit for Conference Access.
Assist with the technical set up of sessions, such as connecting projectors, microphone audio levels, room lighting, and general troubleshooting. There will be an in- person training for volunteers on this crew.
CONVENTION CENTER STAGE CREW
Stages within the ACC host various music performances. This crew maintains the day stage space and helps with set up of the various programming. Some heavy lifting may be required.
Crew Managers are volunteers with a great amount of responsibility. They work with SXSW for several months prior to the event and wrap up shortly after the event concludes. Crew managers are responsible for assisting with recruiting, scheduling, training, and managing a volunteer crew. Crew managers work closely with SXSW Staff. Crew managers work hard, play hard, and carry a special level of recognition among the volunteer crews. Local volunteers are preferred in the crew manager role. At this time all 2018 crew manager positions have been filled.
Produces event signage around the
ACC and official SXSW venues. The crew makes signs for SXSW EDU and SXSW Music, Film & Interactive. Adobe InDesign skills are a plus, but not a requirement.
Helps direct exhibitors loading in and out of the several exhibitions, checks credentials at entrances, and ensures timely communication between exhibitors and SXSW Staff.
This crew is responsible for
tracking all SXSW Films.
Volunteers will receive films prior
to the festival at the Film Tech Center and transport them to the appropriate venues during the
SXSW Film Festival. Must be 21+, have a good driving record with
valid auto insurance, and pre-
FILM VENUE STAFF
Admits attendees into film venues, introduces films and filmmakers if necessary, ensures that films start on time, and clears the theater after screenings. There will be an in- person training for volunteers on this crew.
GAMING (formerly GAMING EXPO)
Focuses on all things gaming and includes stages, programming, and exhibitions. Volunteers will monitor the exhibitor setup and the Expo floor during the hours of operation and be able to answer questions.
Manages multiple SXSW Staff & Volunteer hospitality and vendor areas. Volunteers will interact with vendors and facilitate the use of
QR scanners to track meal redemption.
Provides an array of information to SXSW Registrants and attendees. Volunteers will maintain computer stations where attendees can check e-mail, preview official SXSW Films, listen to showcasing artists, and more. Requires adequate knowledge of Austin geography and SXSW events. There will be an in- person training for volunteers on this crew.
INTERACTIVE INNOVATION AWARDS and GAMING AWARDS
Manages setup, on site logistics, and breakdown of Interactive Innovation Awards and Finalist Showcase, as well as the Gaming Awards.
Manages areas such as lounges and
spaces reserved for official SXSW registrants. Volunteers will also support sales and sponsorship activations. There will be an in person training for volunteers on this crew.
Helps to support operations within the ACC. Tasks include distributing magazines, removing unapproved flyers and publications, wrapping and unwrapping poles and trusses, monitoring crowd activity.
Distributes the SXSW Big Bag and additional materials to registrants throughout the festival.
PUBLIC RELATIONS (formerly PRESS & PUBLICITY)
Provides appropriate credentials to press registrants and assists with the management of media village and additional press areas. Client management skills preferred.
Volunteers confirm and distribute credentials to all SXSW Registrants. Patience and good humor is a plus. There will be an in-person training for volunteers on this crew.
Volunteers fill in wherever extra help is needed. Both daytime and nighttime hours are available. Volunteers must be flexible as you never know where this crew will take you.
Helps maintain, inventory, and deploy tablet readers used throughout SXSW. Primary crew tasks include configuring tablets, helping other crews to deploy and use the tablets, and checking on their use. While smart-phone familiarity is highly recommended, being a techie is not required.
SESSIONS (formerly PANELS)
Volunteers work with speakers and registrants to ensure programming runs smoothly and on schedule. Volunteers will check badges, assist speakers, and provide support for session and green rooms.
Manages set-up, player relations, operations and wrap-up of the SXSW Softball Tournament at Krieg Fields, Sunday, March 17.
SPECIAL EVENTS (Formerly HIGH BEAM EVENTS)**
Assist in checking SXSW credentials, welcoming attendees, or assisting in monitoring access points at official SXSW Events and Parties. Volunteers must be 21+.
SPECIAL VENUES CREW (SVC)**
Roaming volunteer teams that assist with lines and crowds at official venues. In addition, this crew has a bike team that rides throughout the downtown area assisting with crowd control. Experienced bicycle enthusiasts are encouraged to join this crew.
Monitors and orders supplies for the event production staff and crew.
Responsible for the distribution of equipment and supplies to staff and volunteers.
Responsible for the set up and teardown of all technical equipment in the ACC before, during, and after the conference.
Theater managers work as a liaison between the SXSW Staff, venue, filmmakers, and registrants. They are responsible for the schedule of films and the Film Venue Staff Crew at one of the official SXSW Film Festival venues. The role involves a great deal of pre-event availability for meetings and training.
Volunteers assist exhibitors loading into and out of the trade show, check credentials at trade show entrances, and help answer exhibitor and trade show attendee questions.
Pick up and deliver people and things by any means necessary. Most of the time this is done by mini-van, 15- passenger vans, and occasionally by foot when picking up or delivering to a location close to the ACC. Volunteers must be age 21+. There will be an in- person training for volunteers on this crew.
Volunteers are responsible for assisting with the Virtual Cinema and including helping exhibitors manage traffic and utilizing onsite tech to assist with issues.
Platinum Badges are reserved for returning volunteers. A Platinum Nomination must be on file for volunteers earning a Volunteer Platinum Badge for the first time. Email email@example.com for more information.
These crews have minimum age requirements or require special skills.
Music Venue Crews
Operate March 12 – 17, 2018
Age 21+ (Outdoor Stage = 18+)
Available Perks: Music/Platinum*
Volunteers will staff the entrances to Auditorium Shores and various access points within it. Daytime availability is required on Thursday, Friday, and Saturday. This is the only Music Venue Crew that accepts volunteers under the age of 21.
PRODUCTION DELIVERY CREW**
Volunteers will assist with the delivery and pickup of DJ equipment, power transformers, and technical equipment to sound engineers to official music festival venues. Volunteers must be 21+ and have some DJ experience with technical knowledge. This role can be physically demanding.
Assist performers with loading equipment into venues and on/off the stage, assist stage managers and staff, as well as survey the venue for potential issues. Stage Crew Volunteers are assigned to one of the official SXSW Music Festival venues, and will work in the same venue each night. Every effort is made to assign volunteers based on musical preference. Volunteers must be age 21+, may be asked to lift up to 50 pounds, and will likely stand for long periods of time.
STAGE CREW RELIEF**
Volunteers will fill in at various music venues where needed, between the hours of 6PM and 2AM. May be asked to perform any of the various tasks that other stage crew volunteers perform. Volunteers must be age 21+, may be asked to lift up to 50+ lbs, and will likely stand for long periods of time.
SXSW Stage Managers are volunteers with a great amount of responsibility. They work with SXSW prior to and throughout the event to communicate with performing artists and ensure that they have everything they need to make their showcases successful. During the Music Festival they are in charge of a specific stage and crew, making sure that bands get loaded in, start and stop their shows on time, and deal with any other issues that may arise. Volunteers must be age 21+. Please speak with SXSW Music Festival Staff if you would like more information about this position. There will be in-person trainings for Stage Managers.
Platinum Badges are reserved for returning volunteers. A Platinum Nomination must be on file for returning volunteers earning a Volunteer Platinum Badge for the first time. Email firstname.lastname@example.org for more information.
These crews have minimum age requirements or require special skills.