OOT Volunteers can earn the same perks as local volunteers by working on either an All Conference or Music Festival Crew. Remember the following when considering your volunteer type and the desired perk you wish to earn:
- All-Conference Volunteers are required to work a minimum of 24 hours, and may work on up to TWO crews to obtain their desired perk.
- Music Festival Volunteers must work a minimum of 24 hours toward a music perk, and work on ONE crew to obtain their desired perk.
- ALL perks are non-transferable and will only be issued to the volunteer working the hours/shifts.
- Venue age and capacity restrictions apply.
ALL-CONFERENCE VOLUNTEERS ARE ELIGIBLE TO EARN ONE OF THE FOLLOWING PERKS:
|24 – 47 hours||VOLUNTEER SXSWedu BADGE, or 2 SXSW VOLUNTEER T-SHIRTS|
|48 – 63 hours||VOLUNTEER FILM, INTERACTIVE, or MUSIC BADGE|
|64 hours or more||VOLUNTEER PLATINUM BADGE*|
MUSIC FESTIVAL VOLUNTEERS ARE ELIGIBLE TO EARN ONE OF THE FOLLOWING PERKS:
|24 to 31||VOLUNTEER MUSIC BADGE|
|32 hours or more||VOLUNTEER PLATINUM BADGE*|
Volunteer SXSWedu Badge: Access to all SXSWedu events to include SXSWedu Film screenings, Expo, panels, mentor sessions, and most parties. A minimum of half the volunteer’s hours must be worked between March 6-9.
Volunteer Film Badge: Primary access into all SXSW Film events including Film and Convergence tracks, Keynotes & Featured Speakers, SXSW Film Awards, parties, Film Festival screenings, Film Festival Exclusive Premiers, SXSW Comedy, and the SXSW Trade Show. Badge holders may also pick up a SXSW Big Bag and Guidebook and utilize the SXSW Festival Shuttles. Not eligible for SXXpress Pass, SXsocial, and some lounges. Volunteer Film Badge holders receive secondary access to the SXSW Interactive and Music Conferences and Festivals.
Volunteer Interactive Badge: Primary access into all SXSW Interactive events including Interactive and Convergence Tracks, Keynotes & Featured Speakers, Interactive Innovation Awards, Gaming Awards, parties, and the SXSW Trade Show. Badge holders may also pick up a SXSW Big Bag & Guidebook and utilize the SXSW Festival Shuttles. Not eligible for SXXpress Pass, SXsocial, and some lounges. Volunteer Interactive Badge holders receive secondary access to the Film and Music Conferences and Festivals.
Volunteer Music Badge: Primary access into all SXSW Music events including Music and Convergence Tracks, Keynotes & Featured Speakers, Austin Music Awards & Parties, Music Festival Showcases, Music Festival Exclusive Showcases, SXSW Comedy, and the SXSW Trade Show. Badge holders may also pick up a SXSW Big Bag & Guidebook and utilize the SXSW Festival Shuttles. Not eligible for SXXpress Pass, SXsocial, and some lounges. Volunteer Music Badge holders receive secondary access to the Film and Interactive Conferences and Festivals.
Volunteer Platinum Badge* Primary access to all SXSW Film, Interactive and Music events including all Conference and Convergence Tracks, Keynotes & Featured Speakers, Interactive Innovation Awards, Gaming Awards, parties, and the SXSW Trade Show, Film Awards, Film Festival screenings, Film Festival Exclusive Premiers, Austin Music Awards, Music Festival Showcases, Music Festival Exclusive Showcases, SXSW Comedy, official SXSW Parties, and the SXSW Trade Show. Badge holder may also pick up a SXSW Big Bag & Guidebook and utilize the SXSW Festival Shuttles. Not eligible for SXXpress Pass, SXsocial, and some lounges.
*Volunteer Platinum Badges are reserved for returning volunteers. Returning volunteers that have never earned a Volunteer Platinum Badge previously and would like to do so in 2017, will need to have a Volunteer Platinum Badge Nomination Form filled out by their prior year’s crew manager during the volunteer call, or via email for Out of Town Volunteers.
IMPORTANT PERK INFORMATION
All-Conference Volunteers vs. Music Festival Volunteers
Both types of volunteer will earn hours toward their perk. However, Music Festival Volunteers work less hours toward their perk due to the limited time frame provided to earn their perk, whereas All-Conference Volunteers can earn their hours across the entire event. Music Festival Volunteers only work on ONE crew since these crews require more in depth training to perform effectively during the event.
Upgrading Your Perk During the Event
It is possible to upgrade your perk to a Platinum Badge during the event, however it is not a common practice and not approved unless there is a valid need for additional assistance. Additional hours must be obtained on your existing scheduled crews, not new crews. Crew managers must seek approval from staff and hours added to the volunteer’s schedule prior to returning to Volunteer Central to obtain your badge.
T-shirts can be upgraded to any badge type.
SXSWedu can be upgraded to any badge type if the SXSWedu badge has not been picked up. If the SXSWedu Badge has been picked up and the volunteer wishes to earn a SXSW perk, the volunteer may do so by working the required number of hours for the additional perk. Hours must first be requested from the volunteer’s current crews.
Attending Film Screenings, Music Showcases, Panels…
Volunteers receiving a badge are entitled to a Guidebook. The Guidebook is a SXSW essential and is filled with information about all of the events taking place during SXSWeek. Pocket Guides are also available for pick-up by all attendees and can be found throughout the ACC. These are smaller, quick reference guides that will give schedules for tracks, film screenings, music showcases and some of the many parties.
If an event is not found in our Guidebook or Pocket Guide, than it isn’t ours and we will be unable to help you with information regarding that event. There are hundreds of “unofficial” SXSW activities that are mistaken for SXSW organized events.
Access priority to events is restricted to the appropriate credential. For example, if you have a Film Badge you have priority access into the film screenings. If you have an Interactive or Music Badge, you may wait in the secondary priority line to see if there is space available after all Film Badges have been accommodated. Most events in the ACC are badge only. Read over the perks and become familiar with what can and cannot be accessed with your perk.
Your volunteer commitment comes first. Leaving your volunteer shift to catch films, panels, shows, etc. is prohibited, and may result in revocation of your perk. Make sure to clear all absences from your crew with your crew or stage manager in advance if you are scheduled to work and there is something you want to see. Sometimes it will be no problem at all, but during peak busy times they may need you to stay on shift.
Having a Plan and A Back-up Plan
There is so much to see or do at SXSW that you are never missing out on anything!
You didn’t get into that film you wanted to see on opening night. Wait a few days and catch the second screening, or sometimes third screening.
You couldn’t get into the big show at Stubb’s. Walk across the street and check out that unknown band that might just be the next big thing. Every year, we hear stories about the new bands that people just happened upon and they fall in love with. Remember, there are over 100 venues to choose from. The same goes if you are under 18 or 21. Check out the many venues that do not have age restrictions.
Did you miss a panel you wanted to see? Check them out on our website during and after the event. If you couldn’t get in because the room was full, check to see if there is a live feed available in another location.
Have a plan of action or just go with the flow. Regardless of your strategy, you will have a great time!
Attending SXSW Official Parties
Parties are a big deal at SXSW and there are A LOT of them. Official parties are listed in the Guidebook and Pocket Guide. If it isn’t listed, it isn’t an official party and we have no control over it. Official party clients work with SXSW to ensure SXSW policies are being followed, especially in regard to access.
Some parties may be invitation only. This restriction is at the discretion of the hosting client, and not SXSW. If you cannot get into a party for one reason or another, don’t sweat it. Walk another 10 feet and you’ll find yourself in front of another party.
With the large number of parties taking place over the course of SXSWeek, it’s not hard to find a party that you’ll just waltz right into. If there is a particular party you want to attend and there is a line, just give it a few minutes. More often than not, you will get in.
SXsocial Eligibility SXsocial is reserved for our paid badge holders. It is the official communications hub for SXSW Registrants. Registrants can message other attendees, build a bio, tag their profile with interests, and add links to places where other users can learn more about projects, interests or ways to connect.
Crew managers are exempt from this policy.
SXXpress Eligibility The SXXpress Pass allows paid badge holders to pick up a daily allotment of reserved seating tickets for film screening during the film festival and a designated number of “jump the line” tickets for specific venues during the nights of the music festival. Unfortunately, at this time volunteers are not eligible to use the SXXpress system as we continue to monitor and evaluate this feature.
Crew managers are exempt from this policy.
Registrant’s Lounge Restriction
The Registrant’s Lounge is a sponsored area. Our sponsors reserve the right to allow certain badge types into their areas. While most of our sponsors do not specify badges, some do. At this time, only paid badge holders may take advantage of the Registrant’s Lounge.
Again, there are so many events, lounges, parties and gatherings going on during SXSWeek that there are plenty of other areas to meet-up and socialize. Take advantage of all that is offered and available to you!